KEY TASKS AND RESPONSIBILITIES:
- Working with the firms team members to ensure that business life is immaculately organised
- Arranging meetings, lunches etc. Responding to meeting requests in a timely manner, ensuring appropriate materials are prepared ahead of meetings
- Monitoring daily inbound and outbound emails on a timely basis to ensure that all communication is dealt with promptly
- Handling email and telephone communication and being able to sort and prioritise according to importance
- Ability to spot ‘stress points and arranging calendar accordingly to ensure efficient management of individuals' time
- Confidence to ask questions where briefs/instructions are unclear
- Dealing with confidential matters with a very high level of professionalism, discretion and confidentiality
- Complete expense claims in a timely manner
- Providing ad-hoc administrative support to other teams and EA coverage where required
- Maintain departmental databases including Salesforce
- Prepare and bind investor presentations
EXPERIENCE AND SKILLS:
ESSENTIAL
- Strong Microsoft Office including Word, Outlook, PowerPoint and Excel
- Previous experience providing administrative support to senior executives
- Excellent English written and oral communication skills
- Excellent organisational skills with strong attention to detail
- Previous experience in financial services
- Fluency in an Asian language would be an advantage
DESIRABLE
- Databases : Salesforce and Cvent
COMPETENCIES (key behaviours):
- Quick grasp of needs and concepts
- Ability to work under pressure and multitask
- Efficient and able to prioritise effectively
- Takes responsibility for tasks to completion
- Strong work ethic - hardworking, enthusiastic individual with a very positive attitude
- Team-player, willing to help colleagues on ad hoc tasks
- Self starter, able to take the initiative and work independently
- Very high level of discretion and professionalism
- Flexible and proactive approach
- Ability to deal with ambiguity and to deal with / manage challenging stakeholders