Executive Secretary

Key Responsibilities

1. Provide comprehensive and quality secretarial support to the senior executives
2. Daily management of the busy diaries for the senior executives
3. Maintain proper and systematic filing database
4. Handle and prioritize emails and proactive to follow-up and manage all action items
5. Liaison and coordination: communicate with both internal and external clients constantly
6. Extensive travel arrangement (business trip visa applications, flight and hotel booking) and expense processing
7. Arrange meeting and appointment arrangement
8. Maintain systematic internal systems and ensure data is up-to-date

Qualification

1. Tertiary educated
2. Formal secretarial training
3. Minimum 3 years’ relevant secretarial experience, preferably with investment banks exposure
4. Excellent command of written and spoken English and Chinese (including Putonghua)
5. Proficient in computer – Microsoft Office (Word, Excel, PowerPoint, etc.) and excellent in Chinese word processing

Requirement

(e.g. Product knowledge, language requirement, interpersonal and communication skills, analytical and numerical skills, social skills, problem solving skills)

1. Reasonable understanding of the investment banking processes
2. Good problem solving skills and judgment
3. Self-motivated and excellent team player
4. Strong planning and organizing skills
5. Capable to multi-task and work under pressure and tight schedule