Executive Assistant

Key Responsibilities

• Executive Support & Scheduling: Manage the Senior Executive’s calendar by planning and coordinating internal/external meetings and calls
• Meeting Coordination: Arrange virtual and in-person meeting logistics, including video conferencing, dial-in access, and room setup
• Leadership Meeting Preparation: Compile agendas and materials for recurring IT leadership meetings; capture and distribute meeting minutes and follow-up actions
• Strategy & Governance Alignment: Collaborate with leadership to consolidate and analyze strategy, governance, and roadmap deliverables for Group and Asia Regional Office
• Presentation Development: Support the creation of PowerPoint decks and program materials under guidance from the executive or designated leads
• Administrative Operations: Process expense reimbursements and manage courier services
• Team Engagement: Plan and execute small team events, coordinating logistics and vendor communications
• Onboarding Support: Facilitate setup and onboarding for new team members
• Procurement & Vendor Management: Handle procurement processes and coordinate contract management with IT vendor