Executive Assistant - urgent hire

Key Responsibilities

• Oversee complex calendar management, schedule critical meetings, and coordinate high-quality logistics for engagements involving investment professionals and cross-functional partners
• Arrange both domestic and international travel, prepare comprehensive itineraries, and ensure accurate and timely expense submissions to support smooth business travel
• Organize and deliver team activities, training programmes, and internal events, managing end-to-end logistics and liaising with vendors to ensure seamless execution

• Enhance operational efficiency for the team across APAC region by designing and implementing scalable administrative processes that improve productivity and overall effectiveness
• Organize and deliver team activities, training programmes, and internal events, managing end-to-end logistics and liaising with vendors to ensure seamless execution
• Collaborate with investment teams as well as Compliance, Finance, Facilities, and Technology functions to support onboarding processes, office operations, and day-to-day administrative needs
• Proactively identify workflow inefficiencies and develop practical solutions or tools to optimise processes and enhance service delivery

• Bachelor's degree or equivalent practical experience in a relevant discipline
• Minimum of 3 years' experience in administrative support, including at least 1 year supporting investment professionals, operations teams, or other client-facing groups within financial or professional services environments
• Fluency in both English and Mandarin
• Proven experience managing complex schedules, travel coordination, and expense reporting for multiple stakeholders
• Strong track record in organising meetings and events with external parties, including scheduling, vendor management, and logistics coordination