Admin Assistant - US Leading Investment Bank
Michael Page
Hong Kong
Full time
Permanent
On-site
Competitive
About the job
- Investment Bank
- IBD Division
Our client is a reputable Investment Bank with global presence. Currently, they are looking to hire an experienced Admin Support to join their IBD team.
Job Description
- Manage complex diaries for the team, scheduling internal/external meetings, calls, and video conferences; maintain calendars and contact lists.
- Handle all incoming calls, ensuring prompt, accurate messages and support, as well as managing incoming/outgoing mail and couriers.
- Arrange all travel logistics, including flights and accommodation, in line with travel policies and bankers' schedules.
- Prepare accurate monthly expense reports using Concur and support bankers with general administrative tasks, research, news updates, and project materials.
- Produce documents, manage ad hoc administrative tasks, and organise client entertainment such as lunches, dinners, and event coordination.
- Collaborate closely with the EA team to provide cover during absences and maintain strong working relationships with offshore offices.
- At least five years of corporate experience, ideally in an investment bank or financial services.
- Able to work proactively in a fast-moving, demanding environment and manage a busy workload.
- Fluent in both English and Chinese
- Highly organised, detail-oriented, and able to handle multiple tasks well.
- Professional, mature, and able to contribute ideas and experience.
- Strong communication and interpersonal skills; comfortable dealing with people at all levels.
- Reliable, punctual, proactive, and a supportive team player.
- Investment Bank
- Excellent Exposure