Administrative Assistant (Global Financial Services Firm)

Your new company

Our client is a leading global financial services firm providing investment banking, wealth management, asset management, and securities services to corporations, governments, institutions, and individuals worldwide.

Your new role

• Manage complex calendars and coordinate internal and external meetings efficiently.
• Serve as a key point of contact, maintaining professional communication and coordination with clients, business stakeholders, and internal counterparts.
• Arrange business travel, accommodation, transportation, and related logistics.
• Process expense claims, invoices, and other administrative documentation accurately and in a timely manner.
• Perform general office administration duties and provide support for ad hoc projects, meetings, and corporate events.
• Coordinate and assist visiting team members from regional and global offices.
• Ensure smooth day-to-day operations by proactively anticipating administrative needs and resolving issues effectively.

What you'll need to succeed

• Minimum 5 years of relevant experience in executive support, administrative operations, or a similar role.
• Fluent in English and Cantonese, with excellent verbal and written communication skills.
• Strong organisational, planning, and multitasking abilities, with a proven ability to manage competing priorities.
• Proactive, self-motivated, and detail-oriented with a strong sense of ownership and accountability.
• Excellent problem-solving skills and the ability to exercise sound judgment and discretion.
• Strong interpersonal skills with a client-focused mindset and a collaborative approach to teamwork.
• Ability to work independently, demonstrate initiative, and prioritise tasks effectively in a fast-paced environment.
• Calm under pressure, adaptable to changing business needs, and able to maintain a high standard of professionalism at all times.

What you'll get in return

• Prestigious Global Brand
  
• Career Growth & Mobility
• Competitive Compensation & Benefits

What you need to do now

If you're interested in this role, forward an up-to-date copy of your CV to [email protected]. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.