Administration Manager, 6-12 years experience

Key Responsibilities:

1. Oversee official business reception, including itinerary planning, cross-department resource coordination and on-site arrangement, to ensure professional and smooth visiting procedures.
2. Manage company archives and official documents, including classification, filing and safekeeping of documents, contracts and confidential materials, ensuring standardized management and information security.
3. Conduct full lifecycle management of fixed assets and office supplies, covering procurement, acceptance, issuance, registration and regular stocktaking, to ensure accurate asset records and standardized daily management.
4. Manage company official vehicles, including scheduling, usage registration, daily inspection and maintenance follow-up, to support safe and efficient business operations.
5. Organize internal and external meetings, prepare meeting materials, provide on-site support, and complete full on-site meeting support to ensure seamless meeting execution.
6. Take charge of office daily logistics and property liaison, maintain a tidy and orderly office environment, and coordinate daily facility maintenance and property affairs.
7. Handle daily tenant management, including routine communication, business coordination and record maintenance, to ensure smooth tenant operation management.

Job Requirements:

1. Bachelor’s degree or above.
2. 6-12 years of comprehensive administrative management experience with independent hands-on working capabilities.
3. Proven practical experience in fixed asset stocktaking, tenant management and official vehicle daily administration, with full familiarity with relevant operational workflows.
4. Fluent in Cantonese and Mandarin with proficient communication skills for local Hong Kong business scenarios.
5. Diligent, responsible and detail-oriented, with strong overall planning, coordination, problem-solving and execution capabilities.
6. Proficient in office software; competent in official document drafting and daily administrative paperwork.