Secretary to C-level - Financial Services

We are seeking a highly capable Executive Assistant to provide comprehensive support to senior leadership within a dynamic and growing financial services firm. This is a broad and business-facing role that extends beyond traditional executive support responsibilities, offering significant exposure to business operations, project coordination, and cross-functional stakeholder management.

The successful candidate will play a critical role in ensuring the smooth running of daily business activities, acting as a trusted partner to senior executives while contributing to operational efficiency across the wider organisation.

Key Responsibilities
Executive Support

• Manage complex and ever-changing calendars, coordinating internal and external meetings across multiple time zones.
• Arrange extensive international and regional travel, including detailed itineraries, accommodation, transportation, and visa requirements.
• Prepare meeting materials, presentations, reports, and correspondence on behalf of senior management.
• Act as a key point of contact for internal and external stakeholders, maintaining strong professional relationships.
• Monitor priorities and proactively anticipate scheduling conflicts and business needs.

Business & Operations Support

• Assist with the coordination and execution of business initiatives and special projects.
• Support day-to-day operational activities to ensure smooth business functions and efficient workflows.
• Track project timelines, action items, and deliverables, following up with relevant stakeholders where required.
• Coordinate with external vendors and service providers, ensuring timely delivery of services and maintaining relevant documentation.
• Assist with office management, procurement, and administrative processes as needed.
• Support the preparation of management reports, business updates, and operational presentations.
• Contribute to process improvements and identify opportunities to enhance efficiency across the business.

Stakeholder Management

• Collaborate closely with senior management and various internal teams to support business objectives.
• Maintain a high level of professionalism and discretion when handling confidential information.
• Build strong working relationships across all levels of the organisation and with external partners.

Requirements

• Degree holder or equivalent professional experience.
• Minimum 5 years' experience supporting senior executives, preferably within financial services, professional services, consulting, or other fast-moving corporate environments.
• Proven ability to manage multiple priorities and work effectively in a high-volume environment.
• Strong organisational and coordination skills with exceptional attention to detail.
• Proactive, resourceful, and capable of operating independently with minimal supervision.
• Excellent communication and interpersonal skills.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word.
• Fluent English is essential; Cantonese and/or Mandarin would be advantageous.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.