- Manage the clients entities to the internal standard of quality and service delivery turnaround.
- Execute and reply to verified instructions/enquiries from clients and internal sources, dealing with clients directly ensuring policies are followed and quality / turnaround requirements are met.
- Deal with day to day correspondence and administrative matters relating to the entities, originating responses as appropriate under the guidance of the supervisor/ manager as necessary.
- Work independently on instructions from individuals that are signatories and authorised to instruct Harneys Fiduciary.
- Keep abreast of new procedures ensuring policies and procedures are followed.
- Liaise with the Compliance team in relation to completion of all due diligence requirements.
- Maintain all company particulars including registers, minute books and attending to the regulatory filings (including Efiling) as required.
- Manage accounts receivable, WIP and billing for their clients in accordance with internal policies and procedures; and liaise with the finance/billing department as required.
- Ensure that the companies, and partnerships and regulated funds are administered in accordance with their constitutional documents and any other relevant documents.
- Ensure that all updates to constitutional documents are filed in a timely manner with requisite fees posted.
- Maintain minute books and registers in good order advising management of any concerns.
- Manage time in terms of maintenance the portfolio of clients, daily tasks, allocated projects and re-prioritizing where appropriate.
- Liaise with Cayman and BVI fiduciary team direct for any filing or clarification
- Liaise with lawyers, Registrar of Companies, FSC/CIMA etc and other governmental departments as required.
Qualifications and experience
- Business degree will be a plus
- Knowledge of relevant legislation
- Ability to manage a large portfolio of clients
- Understand AML/KYC/CDD normal business requirements
- Willingness to learn and develop
- HKCGI /STEP qualified is desirable