The role creates the opportunity for an individual to provide onsite assistance coverage for Partner and the team within our Executive Office. This requires a highly proactive, motivated and organized individual who is able to multitask, prioritize effectively and demonstrate excellent time management.
HOW YOU WILL FULFILL YOUR POTENTIAL - Provides administrative support in a complex team environment to a senior group or executive.
- Coordinates complex, senior-level internal/ external meetings and conference calls.
- Interacts with high level business leaders in a professional and effective manner.
- Responds and follows up on client requests.
- Prepares and distributes divisional correspondence, memos, letters, reports, or other documents as requested.
- Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
- Maintains understanding of firm policies and handles certain issues independently.
- Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
- On-boards new hires, processes new employees, transfers, termination, etc.
- Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
- Coordinates and assists in the planning of social or work events for the department.
- Manage administration and review of local expenses and claims for local leadership team.
SKILLS AND EXPERIENCE WE ARE LOOKING FOR - Min. 2 years of administrative assistance and office management experience
- Requires excellent interpersonal and communication skills.
- High attention to detail.
- Ability to maintain high standards despite pressing deadlines.
- Ability to solve problems quickly and efficiently.
- Ability to handle highly sensitive, confidential, and non-routine information.
- Self-starter with excellent anticipation skills; problem solving; follow up.
- Demonstrated dependability and sense of urgency about getting results.
- Demonstrates high degree of integrity and confidentiality.
- Strong organizational skills.
- Comfortable working in a sometimes hectic, high-pressure environment.
- Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
- Must be able to prioritize a variety of time-sensitive tasks.
- Proficient in using document, spreadsheet, and presentation.
PREFERRED QUALIFICATIONS - Prior experience in international environment or multinational corporation
- Business management (word processing, spreadsheet, simple presentation, reporting)