Company Overview
Mizuho has a long-term commitment to the Hong Kong market. With strong ties to Mizuhos global network and a workforce of over 600 staff in Hong Kong, we are able to help corporations in Hong Kong to expand their business worldwide. Our clients primarily comprise Japanese and non-Japanese corporations (including those domiciled in the PRC), financial institutions, and government and quasi-government organizations. We provide a full spectrum of corporate banking services to our customers including syndicated loans, treasury, transaction banking, financial advisory, project finance, merger and acquisition, leveraged finance, and structured finance.
Why Mizuho
At Mizuho, we provide the stability of an international industry leader with the career trajectory of a growing business. Our steady, strategic growth gives our people at all levels rewarding degrees of responsibility and a richer work experience than a boutique firm or an established giant could offer alone.
It is the local expertise of our employees that makes our global network so powerful. By collaborating with colleagues and clients who have your same ambition and drive, you can amplify your sphere of influence and base of knowledge as part of one of the largest—and growing—banks in the world.
About the team
Administration Section is responsible for the wide range of general office administration duties for the Bank. General office administration duties including reception service, tea service to customers and messenger services, manage office security and safety, office administration related project and expatriate housing management, etc.
Role requirements
1) Observe company policies and direction from superiors to help accomplish the required duties and responsibilities on Office Administration and Facilities Management:
a) Workplace Safety Facilities in relation to OSHO including liaison with Building Management Office.
b) Manage office maintenance works, Audio & Video system setup and room setting arrangement;
c) Manage office equipment and room booking system and coordinate with vendors for the setup, maintenance and inventory checking
d) Manage IP phone systems and voice recording systems. Perform regular checking of the voice records
e) Perform a wide range of Office Administration work and administration projects including office supplies stock management & control, procurement processes and office relocation project, etc.
f) Perform fixed asset checking and prepare the fixed asset report every month
g) Perform the iBCP update and carry out the BCP drill. To activate the telephone line to BCP office for testing.
h) Maintain the telephone assignment records and update the floor plan records.
2) Review and monitor the implementation of operation procedures in accordance with Head Office operation procedures and local regulations.
3) Manage the centralized mailing works, to coordinate with external vendors for document delivery services and to ensure the related documents can send out to the third parties on time
4) Provide administrative and operational support to other Affiliated companies and Branches as needed
5) Perform duties assigned by superiors on office administration operations , including all internal & external customers including group companies and providing support in Communication duties on request.
Deliverables: To provide good support in Administration duties for Mizuho Group companies in Hong Kong.
Essential Functions
Provide operational support for indoor and outdoor document delivery services and office forms control and procurement for the Bank. The incumbent will also need to supervise messenger team for the HK Branch and Group Companies as well as the company function.
Competencies
- We are looking for an individual who is able to work independently or in a team.
- The individual should be able to judge priority among tasks and makes practical scheduling and time management to complete tasks before deadline.
- The individual should be able to effectively negotiate with his/her external/internal counterparties to executive regular tasks.
- He/she should respect for, and commit to high standards of business conduct and integrity.
Work experience, education and skills
Application
Please indicate your current and expected salary on CV for the application.
Mizuho Bank Limited
Mizuho Bank, Ltd. in Hong Kong is an integral part of the Japan-based Mizuho Financial Group, Inc. (NYSE: MFG). The Mizuho group is a global financial services leader with offices in nearly 40 countries, approximately 60,000 employees, and assets of almost USD 2 trillion. Mizuho provides expertise in retail banking, corporate finance, investment banking, asset management, capital markets, and sales and trading, to help businesses develop and find new opportunities for growth. To learn more: www.mizuhogroup.com
Mizuhos Commitment to Diversity, Equity and Inclusion
As an organization we aim to achieve robust sustainable growth far into the future, and continue to create lasting value for our clients and the economies and communities in which we operate. Promoting equity of opportunity and having an inclusive culture – where diversity in all its forms is welcomed, varied perspective and values are incorporated into our daily working practices and decision making, and all employees feel a sense of belonging and are proud to work – are key to achieving this aim. We target to achieve the DE&I goal through our three commitments: 1. Celebrate diversity 2. Promote work-life satisfaction 3. Create an inclusive culture
Personal data collected will be kept in strict confidence, and will be used for recruitment purpose only.
