At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone. It's about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.
And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.
Sound like you? Then read on. About the Role To serve as the primary assistant to the Head of Financial Management & Planning, performing a wide variety of complex, sensitive, and confidential secretarial and administrative function
Roles and Responsibilities: Secretarial / Administrative Support (50%)
- Manage diary of Head of Financial Management & Planning - schedule appointments and meetings, diaries to manage conflicts and priorities to help navigate the day
- Manage logistic for all travel arrangement for all internal & external conference and business trips
- Prepare presentations materials, management documentation and departmental reporting
- Responsible for day-to-day office supplies purchase, billing, expense reimbursement for Head of Financial Management & Planning
- Manage confidential and sensitive information and correspondence
Other Departmental / Business Duties (50%)
- Act as the key coordinator for departments under HK Finance, specifically the Financial Management & Planning team, for administrative support and communication
- Manage departmental personnel activities such as new joiners & leavers' administration, leave administration and overtime records
- Assist in various cross departmental projects to coordinate meetings, assemble and summarize information from a variety of sources for presentations and reports, follow up and track relevant deadlines
- Perform ad hoc duties and support department heads as required
Minimum Job Requirements: - Degree holder with formal secretarial training
- 8 years secretarial experience in sizeable organization
- Good command of written & spoken English
- Proficiency in MS Word, Excel & PowerPoint
- Excellent interpersonal and communication skills
- Self-motivated, independent with strong sense of responsibility
Others: - You are required to obtain relevant license if your job involves in regulated activities
Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.
You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.