Company Secretary (Multinational Bank)

Responsibilities

• Collect and record Client Due Diligence documentation
• Incorporation of BVI and/or Cayman companies.
• Filing of documents, resolutions for the dissolution of BVI and/or Cayman companies with HTVG or Cayman RA
• Preparation of certificates of incumbency, requests for certificates of good standing, VVirgin report requests
• Assist with the transfer in and out of companies
• Preparation of annual returns for Cayman companies
• Maintenance of NAV database corporate and client details
• Arrangement of documents into and out of safe custody
• Ensure all billing and invoicing undertaken when falls due unless relevant approval obtained.
• Ensure that all billing procedures are followed.
• Sense check reports and invoices before they are distributed and investigate/resolve any issues identified.
• Actively support and work closely with CRT team on transfer of fee collection / billing
• Monitor and ensure that aged debtors/debtors turnover targets are met.
• Identification of areas where cost or efficiency savings can be achieved and actively challenge bureaucracy (quantification of benefits where possible).
• Eliminate unnecessary, duplicate control procedures and documentation and standardise others where possible. Reduce and/or automate reports whenever possible.
• Ensure high quality and accurate service is provided to client servicing teams.
• Review policy exceptions and exercise a risk based and common-sense approach when exercising judgment and obtain exceptional approval when appropriate.
• Ensure to adopt a collaborative approach with TRM's, TFO, CSS and others to complete work and feel empowered to make suggestions and decisions.
• Regular meetings with Team supervisor to ensure timely escalation of operational issues when they arise.
• Regular and open two-way communication with other team members.
• Provide guidance and support to team members.
• Review work/tasks processed by team members accurately and in a timely manner.