Secretariat Officer, Strategic Planning & Membership The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is Financing Infrastructure for Tomorrow in Asia and beyond-infrastructure with sustainability at its core. We began operations in Beijing in 2016 and have since grown to 110 approved members worldwide. We are capitalized at USD100 billion and AAA-rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients' needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.
The Corporate Secretariat (SEC) manages and administers the procedures of Bank's governance bodies, providing programmatic and administrative support to the Board of Governors, Board of Directors, and AIIB management, including the organization of decision-making processes, Annual Meetings, retreats, International Advisory Panel meetings, Board visits, and outreach. Effective communication and collaboration with the Bank's governing Boards, Members, and stakeholders is critical to upholding the integrity of the Bank's Articles of Agreement and governance mechanisms, enabling the organization to achieve its Corporate Strategy and broader mission.
The Secretariat Officer, Strategic Planning & Membership within SEC reporting to the Senior Secretariat Officer, supports the governance procedures of the Board of Governors and strategic engagement with shareholders, and potential members.
Duties and responsibilities: 1) Facilitation of Governance:
- Administer and execute relevant rules and procedures of the AIIB Board of Governors (BoG) pursuant to the AIIB Articles of Agreement, including processes related to voting, elections and preparation of resolutions, election of the President, etc.
- Manage accession processes of new Members and ratification processes of prospective Members (accession documents, shareholding, representation, legal instruments, capital subscription, voting rights).
- Plan the organization and contents of the Board of Governors' Official Session and Business Roundtable, in collaboration with the Host Government, Bank departments as well as SEC units.
- Facilitate Member accession/ratification processes, ensure clarity of expectations and facilitate related communications.
2) Strategic engagement with Shareholders:
- Advise AIIB management and senior officers on issues impacting shareholder engagement. Undertake analysis and support research on relevant topics pertaining to geopolitics and economic development, as necessary, including internal coordination with key departments within AIIB.
- Develop briefing background materials, reports, and other analytical outputs highlighting areas and relevant issues to facilitate engagement with shareholders and prospective Members during various high-level meetings/events, in consultation with key departments within AIIB.
- Organize outreach events/activities with shareholders and prospective members, in consultation with key departments within AIIB ensuring the alignment of results with wider engagement objectives and business priorities.
- Collaborate within the Shareholder Relations team and Board Operations team to establish and ensure optimal approaches for engagement with the shareholders and member/prospective members.
- Assess the effectiveness of analytical outputs in deepening membership engagement with shareholders and in supporting refinements to outreach strategies and approaches.
3) Knowledge Management:
- Monitor geopolitical developments to support AIIB business and governance needs.
- Analyze membership data including voting shares, subscriptions, etc., to determine improvements to shareholder engagement strategies and the Membership Intelligence Portal.
- Review processes on the dissemination of information and delivery of analytical outputs, identifying possible improvements in the organization of data and ensuring alignment with planning cycles.
Targeted specialized knowledge
- Governance: Experience in the administration and facilitation of procedures for governance bodies of an international organization, including arranging decision-making and voting process, sessions of governing bodies and its advisory groups, facilitation of membership accession process etc.
- Strategic engagement: Experience in advisory and analytical assessment related to the strategic engagement with Members and prospective Members in an international development organization. Advise senior management on opportunities and emerging challenges for both Members and prospective Members to ensure the alignment of engagement inputs and outcomes.
- Diplomacy: strong diplomatic skills in engagement with shareholders, applied in manner that respects all parties and promotes the overall goals and objectives of the organization.
- Event management: planning, coordinating, and executing all aspects of events, from conceptualization to implementation to ensure successful event outcomes.
Candidate Requirements:
- Master's degree preferably in business, economics, finance, international relations or international development. An additional 2 years of relevant working experience may be considered in lieu of Master's degree.
- 5 - 8 years of working experience in related fields, preferably in international organizations or diplomatic organizations.
- Strong interpersonal interaction and organizational abilities.
- Excellent cross-cultural communication and diplomatic skills with a proven track record.
- Able to work effectively as part of the team, demonstrate leadership and initiative in assigned areas of work, take ownership of responsibilities, and thrive on bringing creativity and new thinking to the job.
- Able to multitask, work under pressure and meet deadlines.
- Attention to detail, problem-solving, and strict adherence to confidentiality and diplomacy standards are essential to the performance of the job.
- Excellent oral and written communication skills in English essential to communicate in writing and speaking.
AIIB is committed to diversity, transparency and inclusion. We believe our strength comes from having a team with the right diverse skills, experiences and abilities selected through a merit-based competitive process. We actively encourage applications from people from both within and outside AIIB members, regardless of nationality, religion, gender, race, disability or sexual orientation.
Join us and help create a prosperous and sustainable Asia while growing your career in a diverse and innovative environment.
Previous experience and qualifications will determine the grade and job title at which successful applicants will enter AIIB.
ALL CURRENT VACANCIES * Closing Date: All opportunities close at 11:59 p.m. (GMT+8) on the dates listed.
** Job Type: Recruitment of staff is conducted through a merit-based competitive selection process. AIIB shall strive to provide employment opportunities open to all suitably qualified applicants, regardless of religion, gender, race, disability, sexual orientation or nationality.