Key Roles and Responsibilities
Direct report to CEO
- Provide extensive administrative support to the team to ensure smooth daily operations
- Oversee coordination and communication with international offices, acting as a vital link to global counterparts
- Organize and execute detailed travel arrangements, including itineraries, visas, accommodations, and logistics
- Coordinate meetings across various time zones to ensure alignment among all participants
- Edit and proofread documents, presentations, and reports
- Handle confidential information with the utmost discretion
- Act as a key point of contact for internal and external stakeholders, maintaining a professional demeanour
- Manage team expenses, process reimbursements, and maintain accurate financial records
- Continuously assess and improve administrative processes to enhance team efficiency
- Manage ad-hoc projects and research assignments
Job Experience, Functional Knowledge and Qualifications
- Minimum of 10 years of experience as an Executive Assistant, ideally supporting a team in a fast-paced and MNC setting
- Demonstrated proficiency in managing overseas offices and collaborating with international teams
- Skilled in planning and executing complex travel arrangements
- Excellent communication skills in English and preferably in Chinese
- Strong organizational abilities, exceptional attention to detail, and adept at multitasking
- Proficient in Microsoft Office Suite and other administrative tools
- Ability to work well under pressure, meet deadlines, and tackle challenges proactively
- Strong interpersonal skills for building and maintaining relationships across all levels
- Positive and professional attitude with a proactive approach