Executive Assistant - Private Equity

About the Company:
Our client is a leading US-based private equity firm with a global footprint. Their team is committed to identifying and fostering growth opportunities across a variety of sectors. They maintain a high-performance, dynamic work environment and are seeking a talented and experienced Executive Assistant to support one of their Managing Directors in their Hong Kong office.

The Executive Assistant will provide dedicated administrative and organizational support to one of the Managing Directors, ensuring seamless day-to-day operations. This is a high-impact role that requires exceptional multitasking skills, proactive problem-solving, and a strong ability to maintain confidentiality. The ideal candidate will have at least 6 years of relevant experience in the financial services industry and fluency in both Chinese (Mandarin and/or Cantonese) and English.

• Executive Support:

  • Manage the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
  • Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-ups.
  • Handle correspondence, including drafting emails, reports, presentations, and other documents as needed.
  • Serve as the gatekeeper, prioritizing inquiries and requests to ensure the Managing Director's time is effectively managed.

• Travel & Expense Management:

  • Plan and organize complex travel itineraries, visas, and accommodations.
  • Process expense reports in a timely and accurate manner.

• Communication & Liaison:

  • Act as a point of contact between the Managing Director and internal/external stakeholders.
  • Maintain strong relationships with clients, colleagues, and vendors to ensure smooth communication and collaboration.

• Office Management & Coordination:

  • Collaborate with other Executive Assistants and teams to ensure alignment and efficiency in operations.
  • Maintain and organize records, ensuring confidentiality and compliance with company policies.

• Experience:

  • Minimum of 6 years' experience as an Executive Assistant in the financial services industry (e.g., private equity, investment banking, asset management, etc.).

• Language Skills:

  • Fluency in both Chinese (Mandarin and/or Cantonese) and English is mandatory.

• Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with expense management tools and scheduling software is a plus.

• Key Competencies:

  • Exceptional organizational and time management skills.
  • Strong attention to detail and ability to handle multiple tasks in a fast-paced environment.
  • Excellent communication and interpersonal skills.
  • High level of professionalism, discretion, and confidentiality.
  • Proactive, resourceful, and solution-oriented mindset.