Administrative Assistant

Administrative Assistant Principal Responsibilities Provide full spectrum of reception duties and office administration functions mainly in greeting guests, answering phone calls, arranging meeting rooms bookings, handling incoming and outgoing mails, etc; Provide support in handling facilities management related duties and regular maintenance, responding to urgent maintenance calls. Perform housekeeping, preventive and regular check for office facilities; manage meeting rooms to ensure tidiness

Millennium Management, LLC - Mongkok, Hong Kong - Full time

Salary: Competitive

Administrative Assistant

Principal Responsibilities

  • Provide full spectrum of reception duties and office administration functions mainly in greeting guests, answering phone calls, arranging meeting rooms bookings, handling incoming and outgoing mails, etc;
  • Provide support in handling facilities management related duties and regular maintenance, responding to urgent maintenance calls.
  • Perform housekeeping, preventive and regular check for office facilities; manage meeting rooms to ensure tidiness and cleanliness and prepare setup if needed.
  • Perform office administration work such as stationery / pantry ordering to ensure adequate supply.
  • Support in organizing company events and staff activities.
  • Ad hoc administrative tasks.

Qualifications/Skills Required

  • At least 5 years of relevant experience, preferably in facility management / property management.
  • Strong interpersonal skills with customer service-oriented mindset in dealing with different levels of internal and external parties.
  • Solid verbal and written communication skills.
  • Strong sense of responsibility and self-motivation.
  • Good team player with a strong willingness to participate and help others.
  • Quick learner, Detail oriented; demonstrable thoroughness and strong ownership of work.
  • Ability and willingness to learn new computer based systems (meeting room booking system, etc).
  • Able to prioritize in a fast moving, high pressure, constantly.
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