Your new company A global investment bank is seeking an experienced Team Assistant to join the team as Client Advisor Assistant. This is a 6-months contract with high potential for renewal and conversion to perm.
Your new role You will be joining a team that supports a highly experienced Client Advisors known for a robust client base. Working closely with a team of Client Account Managers, you will provide secretarial support to the Client Advisors and play a crucial role in facilitating client interactions and ensuring seamless operations. Our team values collaboration, professionalism, and a commitment to excellence in client service.
- Provide secretarial, administrative, and logistics support to the Client Advisors
- Coordinate Client Advisor's schedule, including making appointments, and travel arrangements
- Arrange meetings, prepare agendas, meeting materials and reserve facilities
- Answer, screen, and direct incoming calls
- Sort and distribute incoming mail; prepare outgoing mail and other correspondence
- Performs sensitive information gathering and manage confidential matters
- Alert the Client Advisor regarding special actions required
- Direct clients' enquiries and requests to Client Advisors and Client Account Managers
- Maintain accurate and up-to-date client profiles and documentation
- Support Client Advisors to coordinate team and external meetings, including client events
- Obtain appropriate internal approval from senior management on client events, expenses, etc
- Prepare and reconcile expense reports, and obtain approvals
- Ensure administrative arrangements and preparation for client-related processes are executed smoothly
What you'll need to succeed
Experience in providing secretarial support to the senior management and dealing with clients
Knowledge of banking operation
Fluent in Cantonese, English and Mandarin
Great computer skills and the willingness to learn
A strong team player who takes initiative
Methodical, concise and accurate, with strong attention to detail
Able to work multitask under time pressure
HK Local / PR only
If you are intested to proceed with this opportunity, send your CV to sarah.kaveen@hays.com.my now!