Team Assistant (EC - 41938) 12 Months

Research Team Assistant Your new role Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? Are you able to work in a fast-paced large enterprise? You'll be working in IB Research based in Hong Kong, supporting 3-4 teams, approximately 10-12 senior & junior analysts. Support teams in scheduling analysts' marketing schedules; take responsibilities to manage logistics (e.g. setup dial-in details, arrange meeting venue, ensuring required details are updated to the

Hays - Hong Kong - Full time

Salary: HKD26000.0 - HKD34000.0 per month

Research Team Assistant


Your new role

Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? Are you able to work in a fast-paced large enterprise?
You'll be working in IB Research based in Hong Kong, supporting 3-4 teams, approximately 10-12 senior & junior analysts.

  • Support teams in scheduling analysts' marketing schedules; take responsibilities to manage logistics (e.g. setup dial-in details, arrange meeting venue, ensuring required details are updated to the marketing platform and relevant parties being informed)
  • Support teams in travel bookings and logistics - seek for travel approval; ensure travel costs (airfare, hotel etc) are complied with the company's policies
  • Support teams in expense claims by following expenses policies and submit the claim before the monthly deadline
  • Support teams in external Expert background check and negative news
  • Support teams in processing of invoices
  • Support teams in meeting materials printing
  • Support other assistants as a backup while they are on leave
  • Support in sharing the departmental tasks like printer issues, stationary & paper ordering



    What you'll need to succeed
  • Proficient in English and Mandarin
  • Computer Skills: Microsoft Office (Excel, Outlook calendar
  • Min 2 years admin experience
  • Hotel or IB experience/background




    What you need to do now

    If you're interested in this role, forward an up-to-date copy of your CV to Samantha.Anthony@hays.com.my



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