Research Team Assistant
Your new role
Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? Are you able to work in a fast-paced large enterprise?
You'll be working in IB Research based in Hong Kong, supporting 3-4 teams, approximately 10-12 senior & junior analysts.
- Support teams in scheduling analysts' marketing schedules; take responsibilities to manage logistics (e.g. setup dial-in details, arrange meeting venue, ensuring required details are updated to the marketing platform and relevant parties being informed)
- Support teams in travel bookings and logistics - seek for travel approval; ensure travel costs (airfare, hotel etc) are complied with the company's policies
- Support teams in expense claims by following expenses policies and submit the claim before the monthly deadline
- Support teams in external Expert background check and negative news
- Support teams in processing of invoices
- Support teams in meeting materials printing
- Support other assistants as a backup while they are on leave
- Support in sharing the departmental tasks like printer issues, stationary & paper ordering
What you'll need to succeed
- Proficient in English and Mandarin
- Computer Skills: Microsoft Office (Excel, Outlook calendar
- Min 2 years admin experience
- Hotel or IB experience/background
What you need to do now
If you're interested in this role, forward an up-to-date copy of your CV to Samantha.Anthony@hays.com.my
