Key Areas of Responsibilities
- Oversee daily operations and maintenance of facilities to ensure safety, cleanliness, and efficiency.
- Manage lease agreements, including negotiating, drafting, and renewing contracts with tenants and vendors.
- Prepare management proposal papers and reports for submission to headquarters, providing detailed analysis and recommendations.
- Conduct property inspections and ensure compliance with safety regulations and standards.
- Coordinate with facility staff, vendors, and service providers to address maintenance and operational issues promptly.
- Develop and implement leasing strategies to maximize occupancy and revenue.
- Maintain accurate records of leases, tenant communications, and maintenance activities.
- Provide bilingual (Chinese and English) communication and support to tenants, vendors, and internal teams.
- Assist the Head of Admin in various administrative tasks, including reporting, documentation, and project coordination.
- Support the Head of Admin in developing operational strategies and improvement plans.
- Overseeing lease agreements to secure cost savings and manage related expenses through strategic negotiations and vendor relationship management.
- Maintain high lease renewal rates and minimize vacancy periods to ensure optimal utilization of office space.
- Executing facilities projects, renovations, or relocations on schedule and within allocated budget.
- Manage facility and leasing budgets effectively, staying within approved expenditure limits.
Requirements
- At least 10 years of proven experience in facility/ facility renovation management and leasing, preferably in commercial or corporate real estate.
- Fluent in both Chinese and English (spoken and written).
- Strong negotiation, communication, and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Ability to analyze data and prepare comprehensive management proposals.
- Knowledge of building safety standards, legal requirements, and leasing procedures.
- Proficiency in MS Office Suite, report writing, and property management software.
- Ability to work independently and collaboratively in a fast-paced environment.
Preferred Requirements
- Bachelor's degree in Architectural Design, Business Administration, Real Estate, Facilities Management, or related field.
- Experience in preparing reports and proposals for headquarters or senior management.
- Experience working in multicultural or international settings.