Executive Assistant - Hedge Fund

Responsibilities Manage the executive's business calendar, including scheduling and prioritizing meetings. Handle travel arrangements, including flight bookings, itinerary preparation, and hotel reservations using corporate rates. Be ready to make last-minute adjustments when necessary. Provide administrative support such as billing, filing, claims processing, and receipt management. Organize meetings by preparing agendas, taking minutes, and following up on action items. Act as the main point o

Morgan McKinley - Hong Kong - Full time

Salary: Negotiable

Responsibilities

  • Manage the executive's business calendar, including scheduling and prioritizing meetings.
  • Handle travel arrangements, including flight bookings, itinerary preparation, and hotel reservations using corporate rates. Be ready to make last-minute adjustments when necessary.
  • Provide administrative support such as billing, filing, claims processing, and receipt management.
  • Organize meetings by preparing agendas, taking minutes, and following up on action items.
  • Act as the main point of contact for internal and external communications, ensuring timely and professional responses.
  • Be available for urgent tasks and standby support, ensuring critical needs are met efficiently.


Qualifications

  • Prior experience in an Executive Assistant or similar administrative role is required.
  • Strong organizational and multitasking skills, with attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication skills and the ability to handle confidential information.
  • Flexibility to adapt to last-minute tasks and changing priorities.
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