We are seeking an experienced and meticulous Business Administrative Executive with a strong background in corporate governance and business administration. This role involves overseeing the administrative and governance aspects of our group companies across various jurisdictions. The successful candidate will be responsible for maintaining corporate records , coordinating group-level meetings , managing legal filings , handling investor communications , overseeing vendor and contract management , and ensuring consistent handling of business due diligence processes . This position requires exceptional organizational skills , attention to detail , and the ability to coordinate effectively with various stakeholders across the Group.
What you'll do:
- Assist in maintaining and enhancing governance practices to ensure compliance with internal policies, statutory requirements, and external regulations.
- Act as the primary liaison for governance and administrative matters between statutory company secretaries, shareholders, investors, vendors, and other key stakeholders.
- Manage and maintain up-to-date corporate records for group companies, including the registry of contracts, agreements, and detailed records.
- Draft, prepare, and file necessary governance documents, including resolutions, corporate filings, and other statutory documentation.
- Oversee vendor management processes, including contract renewals, ongoing obligations, and maintaining centralized records of vendor engagements.
- Manage business due diligence processes (e.g., when opening bank accounts, establishing new vendor relationships, or responding to due diligence requests from partners), ensuring these are handled centrally and consistently across the group.
- Coordinate and support group-level meetings, including executive management and operational meetings, as well as board meetings where required. Responsibilities include scheduling, preparing agendas and presentations, recording accurate minutes, documenting action points, and tracking follow-ups.
- Organize and facilitate group committees covering areas such as compliance, banking, and partnerships, ensuring effective coordination and documentation of outcomes.
- Collaborate with internal stakeholders, including legal, finance, and senior management, to address governance-related issues, optimize existing processes, and implement best practices.
- Provide secretarial support to the executive leadership team and strategic administrative support across the organization.
What we're looking for:
- 8+ years of proven experience in a similar role, preferably within a regulated industry or public company environment.
- Strong understanding of corporate governance principles, regulatory requirements, and administrative best practices.
- Excellent communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization.
- Maintain a high level of confidentiality and professionalism in handling sensitive information and discussions.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously.
- Proficiency in Microsoft Office suite and other relevant software applications.
- Attention to detail and a commitment to accuracy in all tasks.
- Ability to work independently with minimal supervision and as part of a collaborative team.
- Fluency in English, with proficiency in additional languages considered a plus.