Your new company You will be working with the Investment Management department as an Executive Assistant, to support a multi-function team in Hong Kong focused on APAC Private Equity Investment and regional client services. This is a very multifaceted role which requires a hands-on approach, excellent organisational skills and an aptitude for problem-solving.
Your new role - Arrange meetings, conference calls and video-conferences across multiple timezones, via various platforms with both internal and external stakeholders and clients
- Manage office visitors including internal and external stakeholders travelling from global locations
- Arranging travel logistics and itineraries, including flights, transfers, hotels, meeting logistics etc., ensure that all travel policies are adhered to
- Proactive management of team's calendar and reminders
- Preparing expense reimbursement through the Concur system on time, ensuring proper documentation is provided prior to reimbursement
- Handling invoices and following up on payment logistics
- Pick up team members' phone calls when away from desk/office as requested
- Support client engagement function - update business contact and document activities to Firm's systems for record keeping purposes, conduct ad-hoc research and information gathering, liaise within global team (e.g. operations, finance) to support operations and logistics.
- Support preparation of client materials according to firm standards and which are suitable for external distribution as required
- Assist in client roadshow and conference support, including logistics and external speaking engagement approval process
- Assist in client gifts sourcing and purchase, approval and dispatch management
- Work with assistants across the global team and back up other assistants within MSIM when required and to cover annual leave and other absences
- Undertake ad hoc projects and/or events
What you'll need to succeed - University graduate preferred
- At least 3 years working experience in admin support role, experience in financial industry or supporting an external client facing team is a requirement.
- Proficient in MS Office applications with sound skills in Outlook, Teams, Word, Excel and PowerPoint
- Ability to quickly understand and navigate internal MS systems for travel, expense management, event coordination, gift and entertainment processing and client interactions.
- Proficiency in both spoken and written English; Mandarin and/ or Cantonese is a plus
- Understanding of the private equity or banking industry is a plus
What you'll get in return - Attractive remuneration package
- Being part of team working with international finance professionals
- Excellent growth potential within the top tier bank
What you need to do now Click 'Apply Now' if you are interested in this role. For further details or a confidential discussion in the banking and finance industry, please contact Aliyah at Hays via email Aliyah.Fong@hays.com.my.
At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.