A leading global investment firm is seeking a proactive, organized, and bilingual Executive Assistant to support senior executives based in Hong Kong. This is a dynamic and highly visible role within a fast-paced environment, ideal for a professional who thrives on precision, discretion, and cross-cultural communication.
Key Responsibilities
- Provide full executive-level administrative support, including calendar management, travel coordination, and meeting preparation.
- Liaise with internal and external stakeholders in both English and Japanese with a high level of professionalism.
- Manage correspondence, documentation, and presentation materials with strong attention to detail.
- Coordinate logistics for meetings across multiple time zones, ensuring seamless communication between teams in Asia, the US, and Europe.
- Handle confidential information with utmost discretion and judgment.
- Support ad-hoc projects, research, and reporting tasks as directed by senior management.
Requirements
- Fluency in English, Chinese (Cantonese & Mandarin) and strong Japanese communication skills.
- Experience supporting senior executives, ideally within financial services, asset management, or a similar international environment.
- Strong organizational skills, with the ability to prioritize multiple tasks and meet tight deadlines.
- Professional demeanor, resourceful mindset, and proactive problem-solving approach.
- Proficiency in Microsoft Office and familiarity with business communication tools such as Teams and Zoom.
Why Join
This is an exceptional opportunity to work within a global, high-performing team that values professionalism, collaboration, and cultural awareness. The successful candidate will enjoy exposure to international stakeholders and play an integral role in executive operations at the firms Hong Kong office.