Personal Assistant

Responsibilities

• Coordinate schedules for executive-level staff across multiple time zones, efficiently managing meeting bookings and rescheduling as required.
• Assist in meeting preparation by compiling agendas and necessary documents as instructed.
• Facilitate seamless meeting room arrangements, including booking spaces and organizing refreshments for team gatherings.
• Handle travel logistics such as flights, accommodations, and ground transportation, while preparing clear and concise itineraries.
• Monitor inboxes for executive staff, flagging important emails and drafting straightforward responses as needed.
• Perform administrative tasks, including photocopying, scanning, filing, and ordering office supplies, etc.
• As a team player of HRA department, support the HRA department on the admin if needed, assist the whole team in arranging the company activities.
• Aid with ad hoc tasks assigned by executive- level staff and the Head of Department.

Qualifications

• Bachelors degree or equivalent qualification.
• 3-5 years of experience in an administrative, experience in finance industry is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Good verbal and written communication skills in English, Chinese (Cantonese & Mandarin).
• Strong organizational skills and attention to detail with a willingness to learn.
• Team player with a positive attitude and readiness to support colleagues.
• Proactive in completing multi-tasks with good ethics and reliability.
• Trustworthy and able to handle sensitive information with care.
• Comfortable working under pressure with support when needed.