Business Function DBS' Private Banking offers a one-stop, full-service touch-point for total banking requirements and provides the highest level of personalised banking. We have a team of dedicated, experienced investment advisors who identify opportunities in the various asset classes and employ the best strategies and product vehicles to cater to each client's needs. Coupled with partnerships within the DBS network and with global institutions, we strive to build long-term relationships with our Private Banking clients in Asia by providing them with high quality, timely and extensive wealth management, investment and financial solutions.
Responsibilities Perform a full spectrum of administration duties for the PB & TPC Office and assist in ad hoc projects as required, including but not limited to:
Central Administration:
- Coordinate with internal and external parties to deliver administrative support.
- Ensure the office is stocked with necessary supplies and that all equipment is working and properly maintained.
- Handle the procurement of all office services, equipment, and supplies, including quotation, negotiation, evaluation, and vendor management.
- Responsible for end-to-end staff onboarding and exit procedures.
- Manage access right applications according to relevant guidelines and users' roles and responsibilities.
- Plan and coordinate staff events and training sessions.
- Track regular CPT/OPT/mandatory training reports to ensure all staff fulfill the requirements.
- Compile and maintain various administrative reports, and conduct sample checks when necessary.
- Develop and implement internal operational procedures to enhance administrative operations and comply with the bank's policies and standards.
Expense and Control:
- Review expense claims in compliance with the bank's policies and standards.
- Conduct regular monitoring and prepare various expense reports as a control point.
- Handle payment settlement and cost allocation.
- Ensure proper handling of record management, such as document archiving and retrieval, green bag disposal, data backup, voice log retrieval and access, and shared drive access.
Workplace Infrastructure:
- Ensure a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
- Manage key registry, door access applications, and reviews.
- Maintain essential premises records and layout plans for the department's office premises.
- Responsible for seating and restacking arrangements.
BCP Coordination:
- Review and prepare annual documentation such as BIA, BCP, drill exercise reports, and attestations.
- Coordinate required drills and set up alternate sites.
Requirements - Bachelor's degree preferred.
- 1 to 3 years of administration experience in a banking or financial institution.
- Familiarity with office project management.
- Proficiency in MS Office, including Word, Excel, and PowerPoint.
- Strong administrative writing and reporting skills.
- Good communication and organizational skills.
- Strong sense of responsibility, deadline-oriented, solution-focused, and detail-minded.
- Able to work independently under pressure and tight timelines.
Apply Now We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognises your achievements.
We regret only shortlisted candidates will be notified.
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