- Independent project ownership
- Looking for an all rounded administrative candidate with events background
About Our Client The company is a large organization within the financial services industry, known for its structured environment and focus on delivering high-quality services to its clients. It operates globally and has a significant presence in the region.
Job Description - Manage all Hong Kong office administrative operations, ensuring efficient workflows, accuracy, and timely completion of tasks.
- Coordinate administrative activities across APAC liaising with international colleagues and external service providers.
- Lead and mentor secretarial staff, allocate duties, provide training, and monitor performance to ensure service standards.
- Develop, implement and improve office procedures, document management and workflows to enhance operational efficiency and compliance.
- Manage vendor relationships for IT, printing, translation and facilities, ensuring timely, cost-effective service delivery and contract oversight.
- Plan and allocate office space and resources, coordinating moves and ensuring adequate facilities for team operations.
- Approve and process travel, procurement and expense requisitions, maintaining accuracy and adherence to company policies.
- Organize client and internal events end-to-end, managing logistics, budgets, vendors and stakeholder communications and post-event evaluation.
- Handle confidential HR and sensitive administrative matters with discretion, sound judgement and escalation where necessary.
- Manage departmental IT and business information services, coordinate support requests and ensure reliable systems for productivity.
The Successful Applicant - Managed and developed administrative teams, allocating duties, training, mentoring, and performance monitoring.
- Led complex office projects independently, applying judgement to resolve technical and procedural issues.
- Organises workload, prioritises tasks, coordinates projects, meets deadlines with minimal supervision.
- Uses initiative within policies, makes decisions based on facts and circumstances.
- Communicates effectively with colleagues and external parties; strong presentation and written skills.
- Handles confidential matters discreetly, demonstrates excellent planning, organisation and attention to detail.
What's on Offer - Gain cross-regional exposure within APAC region
- Lead high-visibility projects end-to-end, delivering measurable operational improvements and process efficiencies.
- Opportunity to manage and develop administrative team, building leadership and people-management skills.
- Frequent interaction with senior executives, enhancing stakeholder management, presentation and communication skills.
- Fast-paced, entrepreneurial environment offering broad HR and operational exposure for accelerated career progression.